SARS Audits and Taxpayers’ Rights
23 July 2013
Posted by: Author: Beric Croome & Jerome Brink
Author: Beric Croome & Jerome Brink (ENS)
The Tax Administration Act 28 of 2011 (TAA) came into effect on October 1 2012. Its promulgation brought with it many changes to not only taxpayers ’ rights and obligations, but the reciprocal rights and obligations on the part of the South African Revenue Service (SARS) in its continuous business of revenue collection.
Some of the amendments and repeals of sections previously contained in the Income Tax Act 58 of 1962 have seen a welcome improvement in taxpayers’ rights. One of these improvements is contained in section 42 of the act.
Previously, the act contained no obligation on SARS to keep the taxpayer informed during an audit, nor did it provide for the time period SARS could take to complete an audit. The taxpayer could thus be left in limbo and be uncertain as to when an audit may be completed. This position was clearly not conducive to good commercial or equitable practice, and if the taxpayer were to enquire with SARS for the purpose of obtaining a status update on the audit, or request that such an audit be completed within a reasonable time, SARS could merely state that it was under no statutory obligation to complete the audit within a certain timeframe, and that complexities in conducting the audit required extensive use of resources.
Section 42 of the TAA, however, now provides that a SARS official involved in or responsible for an audit must, in the form and in the manner as may be prescribed by the commissioner by public notice, provide the taxpayer with a report indicating the stage of the completion of the audit. SARS issued Public Notice No 788 on October 1 2012 in Government Gazette No 35733 for this purpose. In terms of the public notice, a taxpayer is entitled to a status update of the audit within 90 days after commencement of the audit, and within 90-day intervals thereafter. The definition of "d ay ” is currently an anomaly in our law, but for the sake of this note, suffice it to say that "d ays ” indicate calendar days.
The public notice goes on to provide the manner and form which the report should take:"The report must include the following details as at the date of the report:
(a) A description of the current scope of the audit;
(b) The stage of completion of the audit; and
(c) Relevant material still outstanding from the taxpayer.”
This must be seen as a welcome development in South Africa’s tax law, as it attempts to provide the taxpayer with greater certainty and provides suggested timeframes of completion of an audit, and hence allows a better opportunity to put into place contingency plans for any eventualities. Furthermore, it is in line with many overseas jurisdictions. However, despite this welcome development, there are questions regarding its effect and usefulness in enforcing taxpayers’ rights.
Despite this new obligation on SARS to keep the taxpayer informed throughout the course of an audit, it is unfortunate that where SARS fails to abide by its legal obligations, there is no sanction against SARS, nor remedy for the taxpayer. In effect, SARS could continue to issue such reports indefinitely, or could merely fail to issue the report, as it will have no adverse effect on its ability to collect revenue in the long term. Rule 26(5) of the Rules prescribing the procedures to be observed in lodging objections and noting appeals against assessments provides that, where a party fails to comply with any requirement contained in the Rules, the court may, on application on notice by the other party, order the defaulting party to comply with that requirement within such time as the court deems appropriate .
Rule 26(6) goes on to state that, where the defaulting party fails to comply with such a court order in terms of Rule 26(5), the court may, on application on notice by either party, make an order which, in effect, either confirms the assessment or allows the objection. This remedy, therefore, ensures finality and certainty, and is open to use by both SARS and the taxpayer. It is unfortunate that it applies only to objections and appeals, and not to the situation before SARS issues an assessment.
The question, therefore, remains: what are the remedies available to a taxpayer where SARS does not issue the report or finalise the audit, and the timeframe involved is extensive, having regard to reasonability ? One possible solution may be to approach the civil courts for the purpose of granting a mandamus (mandatory interdict) against the relevant SARS official to carry out his obligations in terms of section 42 of the act.
The courts, may, however, be hesitant to grant such an order, as it may be difficult to prove the requirements for an interdict, which include, among others, that there is a well-grounded apprehension of irreparable harm, or that an injury has actually been committed or is reasonably apprehended. The initiation of an audit does not necessarily mean that SARS will issue additional assessments against the taxpayer, and thus it is most certainly difficult to prove irreparable harm.
An exception to this is perhaps the situation where a taxpayer requires a Tax Clearance Certificate (TCC) from SARS for business and commercial purposes, but where SARS refuses to issue such a certificate as a result of the pending audit or an audit which has not been finalised. Notwithstanding the fact that in the aforementioned situation, the taxpayer may be able to prove irreparable harm, litigation in the High Court is time and cost-intensive, and it seems unnecessarily burdensome, taking into account the purpose of such an application.
An alternative could be to approach the High Court to take SARS on review for its failure to comply with section 33 of the Constitution of the Republic of South Africa 1996, as well as the Promotion of Administrative Justice Act 3 of 2000 (PAJA). Again, the high costs of litigation involved in this process far outweigh the possible remedy the court may order. Furthermore, such applications are not financially viable for the majority of taxpayers, and too often it could be a case of the taxpayer having to succumb to SARS’s authority .
Unfortunately, at this stage there does not appear to be any further alternative remedies for the taxpayer or sanctions against SARS for not abiding by its legal obligations in terms of the TAA. It is always valuable to compare our position with overseas jurisdictions, but in this instance it seems that, although many foreign jurisdictions recognise the importance of keeping the taxpayer informed, there are neither sanctions on the revenue authorities nor reciprocal remedies for the taxpayer. In the Irish Tax and Customs Code of Practice for Revenue Audit, it states that it is in the best interests of everybody that the audit be concluded as quickly as possible, and it also provides that, where the taxpayer has complied with all requests for information timeously, Irish Revenue must advise of the status of the audit after the expiry of three months and, as far as possible, the estimated timeframe of its completion.
The code does not, however, provide for a sanction where the Irish authorities fail to adhere to these obligations. In the Australian Tax Office (ATO)’s guidelines on the conduct of complex audits, it sets out the auditor’s obligations during the course of the audit, which include, among other things, to keep the taxpayer informed. Unfortunately, there is no mention of a suitable remedy where the auditor abrogates his obligations.
The ATO did, however, recently introduce a system where it develops an "Aged Case Report”, showing all audits which have not been finalised within two years and the reasons behind the delays. This report is then forwarded to the ATO’s Deputy Commissioner: Large Business and International on a regular basis, for the purpose of determining any action required to speed up resolution of the audits. It thus appears that, although the TAA went a long way to improving taxpayers’ rights and enhancing SARS’s administrative obligations, there are several issues which have arisen since its implementation
While it is accepted that the need for an efficiently functioning revenue authority is key for the success of the country’s economy, and this goes hand-in-hand with the powers given to SARS in the new legislation, one must not lose sight of the fact that the sanctions imposed against the taxpayer for failing to comply with certain provisions are often harsh, whereas the reciprocal sanctions imposed on SARS are often not even catered for.
Nevertheless, it is important for all taxpayers to know their rights in these circumstances, and to seek professional assistance where issues surrounding the interaction with SARS pertaining to requests for information, audits, objections and appeals arise.