Q: Can a vendor
claim input VAT if the tax invoice is scanned and emailed or MUST the tax
invoice be an original? Many companies that I ask to send me the original say
it is not necessary.
A: A supplier can
fax a copy of a tax invoice, but it must be on plain paper. SARS won't accept a faxed invoice that's on
fax paper as opposed to normal paper because it fades and it can't guarantee
the integrity of the information.
We submit that a tax invoice may be sent by e-mail only if
the electronic invoicing requirements have been met - see VAT 404 para
13.8. It basically requires that tax
invoices send by email must be sent in encrypted format (at least 128 bytes),
over a secure line or contain an electronic signature.
Disclaimer: Nothing in this query and answer should be construed as
constituting tax advice or a tax opinion. An expert should be consulted for
advice based on the facts and circumstances of each transaction/case. Even
though great care has been taken to ensure the accuracy of the answer, SAIT do
not accept any responsibility for consequences of decisions taken based on this
query and answer. It remains your own responsibility to consult the relevant
primary resources when taking a decision.
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